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Aug. 4 school board agenda

Complete Board meeting packets are available for review at the Administration Building, the District’s six high schools, and at public libraries throughout West County.

Regularly scheduled Board meetings are broadcast live over Radio Station KECG 88.1 and 97.7 FM.
Regular Board meetings are also broadcast by the City of Pinole on PCTV Channel 26 and HCTV Channel 25, the Hercules city cable channel.

Tapes of Board meetings are kept on file in the Communications Office, Room 215, 1108 Bissell Avenue, Richmond, CA 94801 (510-620-2245)

Participants and spectators are requested to set cell phones and pagers to silent mode during Board meetings.


WEST CONTRA COSTA UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION

August 4, 2004
LOVONYA DEJEAN MIDDLE SCHOOL
3400 MACDONALD AVENUE
RICHMOND, CA 94805


The Board Meeting will begin at 5:00 p.m. in the Multi-Purpose Room. Anyone wishing to address the Board regarding closed session items may speak at this time. The Board will then adjourn to Closed Session in the Faculty Lounge. Open Session will begin at 6:30 p.m.

A. CLOSED SESSION

A.1 CALL TO ORDER

A.2 DISCLOSURE OF ITEMS TO BE DISCUSSED IN CLOSED SESSION
(Government Code 54957.7)

A.3 RECESS TO CLOSED SESSION AS SCHEDULED

See Exhibit A
(Government Code Section 54954.5)

The Open Session will resume at the end of the Closed Session in the Multi-Purpose Room at approximately 6:30 p.m.


EXHIBIT A.
(Government Code Section 54954.5)
CLOSED SESSION AGENDA

August 4, 2004

1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR

1. Negotiators: WCCUSD GENERAL COUNSEL/Alan S. Hersh
WCCUSD ASSOCIATE SUPERINTENDENT FOR OPERATIONS/Vince Kilmartin

2. Property: City of Hercules, Sycamore Drive, Hercules, CA. Price and all terms of agreement.

3. Property: Contra Costa County, Pinole Point Property, Kay Road. Price and all terms of
agreement.

4. Property: PG&E Acreage/Victoria By The Bay, Hercules, CA. Price and all terms of agreement.

5. Property: 2600 Moraga Road, San Pablo, CA. Price and all terms of agreement.

6. Property: 2867 Groom Street, Richmond, CA. Price and all terms of agreement.

7. Property: Davis Park, 1655 Folsom Avenue, San Pablo, CA. Price and all terms of agreement.

2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
[Government Code Section 54956.9(a)]

1. WCCUSD v. Sparks Roofing
2. WCCUSD v. Willis Insurance Services
3. WCCUSD v. RDS Architects
4. Best Roofing v. WCCUSD
5. Evans-Harris v. WCCUSD
6. HOLFORD V. WCCUSD
7. Hurtado v. WCCUSD
8. Johnson v. WCCUSD
9. Lescher v. WCCUUSD
10. Moss v. WCCUSD
11. Spears v. WCCUSD
12. Williams v. WCCUSD

3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED/POTENTIAL LITIGATION
[Government Code Section 54956.9(b)]

Three cases.

4. LIABILITY CLAIMS (Government Code Section 54956.95)
5. CONFERENCE WITH LABOR NEGOTIATORS

a. WCCUSD GENERAL COUNSEL/Alan S. Hersh
b. Employee Organizations
- UTR

- Local One

- School Supervisors Association

- WCCAA

c. Unrepresented Employees

- Confidential and Management

6. PUBLIC EMPLOYEE APPOINTMENT

Elementary Vice Principal
High School Assistant Principal
Staff Support Coordinator
Assessment Coordinator

7. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957)

8. STUDENT DISCIPLINE (Education Code Section 35146)

a. Expulsions

9. EMPLOYEE DISCIPLINE/DISMISSAL/TERMINATION (Government Code Section 54957)

10. REPORT OF CLOSED SESSION ACTIONS.

B. OPENING PROCEDURES (Estimated time 5 minutes)

B.1 Pledge of Allegiance
B.2 Welcome and Meeting Procedures
B.3 Roll Call
B.4 Report of Closed Session
* B.5 Agenda Review and Adoption (Public Comment)
* B.6 Board Minutes: June 16, 2004, July 6, 2004, and July 7, 2004

C. SPECIAL RECOGNITIONS AND AWARDS

* C.1 Recognition of Dr. Woodrow W. Snodgrass (Estimated time 5 minutes)

Comment:
The District will recognize Dr. Woodrow W. Snodgrass for his outstanding support to the Citizens’
Bond Oversight Committee.

Recommendation:
For Recognition Only

* C.2 Resolution No. 28-0405: In honor of Richard J. King (Estimated time 5 minutes)

Comment:
The District would like to recognize the contributions made by Mr. Richard J. King who served for two years as the Chairperson of the Bond Oversight Committee. Mr. King died on July 7, 2004. He was a warm, caring man who was dedicated to improving school facilities in West Contra Costa Unified School District. As Chair of the Oversight Committee, he spent countless hours reviewing District construction projects, always focusing on the quality of the projects as well as their budgets.

Mr. King's professionalism, dedication and support are most heartily commended. We will truly miss him.

Recommendation:
For Recognition Only

* C.3 Gear Up Grant Acceptance (Estimated time 5 minutes)

Comment:
The district has been awarded two grants under the SBC Excelerator program. The grants will support the CalWest GEAR UP program--a college awareness and preparedness program at El Cerrito and Kennedy High Schools by:

(1) establishing a fully functional relational database that allows (a) to analyze student level data--such as class assignments, attendance, and grades data-- with ease once they are extracted from SASI, and (b) to integrate survey data, parent data, dosage, and outcomes in a manner that can guide program improvement and
(2) rolling out the web-based Counseling Wizard program that assists GEAR UP students to access their security-protected transcripts on-line, analyze them to determine how the students have met A-G requirements for college entrance, or what credits are missing, access course catalogues and college-related resources, and sign-up for classes on-line.
The total grant award is $120,000.

Recommendation:
Recommend Approval

* C.4 Bond Oversight Committee Report (Estimated time 5 minutes)

Comment:
The Bond Oversight Committee Acting Chairperson, Mike Mahoney, will give an update to the Board
of Education.

Recommendation:
For Information Only

* C.5 In Memory of Members of the School Community (Estimated time 5 minutes)

Comment:
The District would like to take time to recognize the contributions of Members of our School
Community. The District requests the community to submit names to be reported as a regular part of each agenda.

Sandra Hearne, secretary, worked in our District for 5 ½ years. Ms. Hearne worked closely with the Principal, staff and families members of students who attended Harbour Way Academy. She will be missed by all who knew her and remembered for her dedication to the students and staff at Harbour Way Academy.

Our thoughts go out to the family and friends in the loss of their loved-one.

Recommendation:
For Information Only

D. REQUESTS TO ADDRESS THE BOARD (Education Code 35145.5; Government Code 54950 et seq.)

“Requests to Address the Board” is to provide members of the public an opportunity to speak to the Board about any matter not on the agenda but is under the jurisdiction of the Board. Approximately 30 minutes will be allocated for this item. If there are more requests to speak than can be heard within this time limit, Requests to Address the Board will continue after Item G. Individuals wishing to speak must submit a “Request to Address the Board” form prior to the beginning of this item on the agenda. There is a three-minute time limit for each address. No “yielding of time” or “substitutions of speakers” is permitted. The Board will automatically refer to staff any formal written requests that are brought before them at this time. Written matters may be placed on a future meeting agenda.
(Estimated time 30 minutes)

BUSINESS ITEMS

CONSENT ITEMS (Routine Matters) (Estimated time 5 minutes)
Consent Calendar Items designated by “CI” are considered routine and will be enacted approved, or adopted by one motion, unless a request for removal, discussion, or explanation is received from any Board member.

*CI E.1 Contracts for Professional Services

Comment:
Permission is requested of the Board of Education to approve contracts for professional services as dated August 4, 2004.

Recommendation:
Recommend Approval

*CI E.2 Grants/Awards/Agreements

Comment:
Formal acceptance is requested from the Board of Education to accept the grants/awards/agreements as dated August 4, 2004.

Recommendation:
Recommend Approval

*CI E.3 Acceptance of Donations

Comment:
The District has received donations as summarized on August 4, 2004. The estimated values of any non-cash donations (as indicated by an asterisk) are those provided by the donor. Staff recommends acceptance of these donations.

Recommendation:
Recommend Approval

*CI E.4 Certificated Personnel Changes

Comment:
Routine personnel changes include actions to hire, promote, or terminate certificated employees in accord
with appropriate laws, established policies and procedures.

Recommendation:
For Information Only

*CI E.5 Classified Personnel Changes

Comment:
Routine personnel changes include actions to hire, promote, or terminate certificated and classified
employees in accord with appropriate laws, established policies and procedures.

Recommendation:
For Information Only

*CI E.6 Notification of Claims Approval and Settlement

Comment:
The District has received a claim requesting compensation for property damage. The District’s risk
management firm has investigated the claim for district liability and is recommending School Board
approval of settlement payment.

2004-2005 CLAIM SETLEMENT

Plaintiff Defendant Settlement
Pamela Walker WCCUSD $879.44

Recommendation:
Recommend Approval

*CI E.7 District Student Attendance Review Board (SARB) Summary

Comment:
Per Education Code 48321, Board approval is required of the Annual District Student Attendance
Review Board ( SARB). Summary to be submitted to the County SARB for the 2003-04 school year.

Recommendation:
Recommend Approval

*CI E.8 Daycare Lease Agreement with Neighborhood School

Comment:
As part of the relocation of the Kensington Elementary School to Portola campus, two daycare providers have been provided with space to operate their programs at the temporary campus. This lease includes provision of a dedicated portable, shared space in the cafeteria portable, and use of play areas, restrooms, and ability to use other classroom portables for special programs as coordinated with the site staff. Neighborhood School's lease includes provisions for payment of direct costs for the District to lease the dedicated portable

Recommendation:
Approve Daycare Lease Agreement for Kensington Temporary Campus at Portola with Neighborhood School

*CI E.9 Daycare Lease Agreement with Rainbow Hill

Comment:
As part of the relocation of the Kensington Elementary School to Portola campus, two daycare providers have been provided with space to operate their programs at the temporary campus. This lease includes provision of a dedicated portable, shared space in the cafeteria portable, and use of play areas, restrooms, and ability to use other classroom portables for special programs as coordinated with the site staff. Rainbow Hill's lease includes provisions for payment of direct costs for the District to lease the dedicated portable.

Recommendation:
Approve Daycare Lease Agreement for Kensington Temporary Campus at Portola with Rainbow Hill

*CI E.10 Award of Contract for Pinole Valley High School All-Weather Track

Comment:
On Tuesday July 27, 2004 the District accepted public bids for the Pinole Valley High School All-Weather Track project. Two contractors submitted bids. The bids were as follows: Bay Cities Paving and Grading, $595,000; and W.R. Forde, $750,000. Both bids include allowances for additional paving that may be required by site conditions. The lowest responsive, responsible bidder is Bay Cities Paving and Grading. This is a joint project of the City of Pinole and District. The originally anticipated cost for the work was just under $300,000, based upon a previously bid alternate to a 2003 City of Pinole paving contract. However, as the scope of work required to complete the project became clear, including the excavation and leveling of significant areas of the track and adjacent surfaces, the cost of the work increased to a level, which made award under the previous arrangement impossible. The District put the final documents out to bid with all required scope elements.

Recommendation:
Award Contract subject to consent of City of Pinole to shared costs.



*CI E.11 Ratification of Approved Change Orders - Phase 1A

Comment:
Worksheet of all staff-approved Construction Change Orders for the Measure M Phase 1A Projects currently under construction. These Change Orders are fully executed by the District upon signature of the Superintendent’s Designee. Board ratification of these Change Orders is required by State Law in order to contract adjustments and payment. Staff will prepare ongoing Change Order ratification items for approval by the Board as future contract adjustments become necessary. Change Orders for Lincoln ES exceed ten percent of the contract value due to the cost of a previously approved structural repair; this work herein proposed for ratification represents the best value to the District if it is performed by the Contractor as part of the overall modernization project thereby avoiding delay and impact to the current project.

Fiscal Impact:

Total change orders for ratification: $2,097,344. No new fiscal impact; costs are within the Measure M Construction Contingency Budget.

Recommendation:
Recommend Approval

*CI E.12 Review/Approve Construction Site – Bond Construction Site Impacted
Campus Safety Technician

Comment:
A bond funded position has been created to address campuses impacted by the Bond Construction
Program. The position has been reviewed and is recommended for approval by the Bond Oversight Committee.

Recommendation:
Recommend Approval

*CI E.13 Award of Bid for Measure D Projects Site Survey Work

Comment:
The District needs to complete final Site Survey work for the Measure D projects, which are in the final design phases. The District’s Design Phase Project Manager, Don Todd Associates prepared an RFP for competitive selection of the Survey firms. Four (4) firms responded, and one (1) of the firms was judged responsive. See the attached worksheet for a comparison of the responses. The recommended firm is Sandis Humber Jones.

Recommendation:
Request Approval

*CI E.14 2004-2005 Consolidated Application for Funding Categorical Aid Programs, Part I

Comment:
Part I of the Consolidated Application Plan collects information related to LEA’s intention to participate in
2004-2005 Consolidated Programs legal assurances of compliance as required by State and Federal statute. In addition, other required program participation information is contained in the document including baseline data for Highly Qualified Teachers.

Recommendation:
Recommend Approval

*CI E.15 Establishment of Classified Positions:

Student Supervisors – 5.0 FTE @ 208 day calendar
Secondary Site Supervisors – 24.0 FTE @ 208 day calendar

Comment:
Secondary school principals determined what positions they needed to provide campus safety and security.
This will implement the plan as designed by the secondary principals.

Recommendation:
Recommend Approval

*CI E.16 Restoration of Certain Classified Positions Previously Eliminated by the Board of Education

Office Manager Jr. High – 1.00 FTE

Comment:
The staff recommends to the Governing Board the restoration of certain positions that were eliminated
Earlier. These changes result from the passage of Measure B on June 8, 2004.

Recommendation:
Recommend Approval

F. ACTION ITEMS

* F.1 Appointment of Administrators for the 2004-2005 School Year (Estimated time 2 minutes)

Comment:
The following administrative appointment for the 2004-2005 school year will be reported:

Elementary Vice-Principal
High School Assistant Principal
Staff Support Coordinator
Assessment Coordinator

Recommendation:
Recommend Approval


* F.2 Resolution No. 26-0405: Authorization to Eliminate Classified Positions and Layoff
Classified Employees.

Comment:
A lack of funds necessitates elimination of the attached classified positions.

Recommendation:
Recommended Approval

G. DISCUSSION ITEMS

* G.1 Budget Update

Comment:
As of this printing the 2004-05 State budget is moving through the legislation for approval. Staff will
present a status update

Recommendation:
Information Only


* G.2 Options for Providing District Facilities for Displaced Students and Staff from El Portal
and Leadership and Manzanita Charter Schools

Comment:
§ The District needs to determine where to put displaced students and staff from El Portal.
§ The District needs to provide District facilities for Leadership and Manzanita Charter Schools.
§ The Board has abandoned the Vista High Continuation High School project.
§ Staff will discuss alternatives for placement of the students and staff in all these programs.

Recommendation:
For Discussion

* G.3 Status Reports – Operation Division (Estimated time 5 minutes)

Comment:
These are the standing reports on the status of the following:
§ Redistricting Update
§ Hercules New School Sites
§ Program Update/New Activities
§ Measure ‘M’ Projects
· M – 1A project Updates
· M – 1B Project Updates
· M – 1B Transitional Housing Projects
· Miscellaneous Elementary Projects Update
§ Measure ‘D’ Projects
§ Phase D-1A Secondary Schools
§ Measure ‘D’ Program Updates
§ Miscellaneous Secondary Projects Update
§ Technology Projects-E-Rate Program
§ Board Approved Measure ‘M’ and ‘D’ Bond Program Phasing
§ Construction Status Reports

Recommendation:
For Information Only


H. UNFINISHED REQUESTS TO ADDRESS THE BOARD (continued from Item D)

I. COMMENTS OF THE BOARD OF EDUCATION AND SUPERINTENDENT
(Estimated time 5 min.)
J. THE NEXT SCHECULED BOARD OF EDUCATION MEETING

Wednesday, August 18, 2004

K. ADJOURNMENT
At 10:00 p.m., any items remaining on the agenda that require immediate attention will be moved to this time. All other items will be tabled to another, or the following Board meeting, in order to make fair and attentive decisions. The meeting will adjourn at 10:30 p.m. The meeting may be extended by a majority vote of the Board of Education.

The public may address items, which are marked with an asterisk (*).

GLJ:wb
Agenda08.04

Run dates: 2004-07-30 - 2004-08-04
 


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